Tender No. PU/GEOGRAPHY/ FOOD/2024- 25/1   Date: 09/01/2025

Sealed tenders are invited from experienced and reputed caterers to provide breakfast, lunch, snacks and dinner services for an upcoming seminar organized by the Department of Geography, Presidency University, Kolkata. The seminar will be held at the College Street Campus of the University from 27 ^th to 29 ^th January 2025.

The quotations must be submitted to Dr. Subhajit Das, Department of Geography, Presidency University, Kolkata. Last Date of submission of quotation is 16 ^th January 2025 within 4 pm .

Scope of Work: The selected caterer will be required to:

• Provide hygienic, high-quality breakfast, lunch snacks and dinner

• Ensure timely service as per the seminar schedule.

• Set up, serve, and clean up after meals.

• Cater to dietary preferences, including vegetarian, non-vegetarian, and other specific requirements.

A detailed description of the menu to be provided has been attached herewith.

3. Estimated Order Details:

Shift or Timing:

• Breakfast: 8.30 am.

• Lunch: 2.00 pm.

• Snacks: 6.00 pm. on 27 ^th and 28 ^th January, and 4.30 pm on 29 ^th January 2025

• Dinner: 8.30 pm

• Venue Address: Presidency University, 86/1 College Street, Kolkata- 700073

Note:

a) The sealed cover should be duly superscribed with the enquiry no & date and name of the item quoted in block letter.

b) Party is requested to keep in touch with Dr. Subhajit Das, Department of Geography, Presidency University, Email:subhajit.geog@presiuniv.ac.inPhone no.- 9434245748before quoting the rate for better knowledge of specification, quality of material, etc.

c) Please make sure to mention unit price for all items that should be inclusive of all taxes, duties and other charges as stated in point no.3 below.

Finance Officer

Terms & conditions of the Quotation:

1. The bidder must be GST-Registered (photocopy of the GST Registration Certificate to be provided along with the quotation). Quotations of the unregistered dealers would be summarily rejected.
2. The quotations should be made by the vendors in their original letter heads clearly indicating the aforesaid service in detail.
3. Price quoted should be inclusive of GST and delivery charges up to Presidency University.
4. Rate and amount of GST for each item is to be specified in the quotation.
5. The number of heads/plates for the dinners will be decided by the seminar committee on the basis of available participants during the shift/timing and will be notified to the bidder on the same day morning.
6. Payment shall be made after successful completion of the work at the site as specified in the Work Order and on submission of the bill and other necessary papers duly certified by the competent authority, Presidency University. No advance payment will be made.
7. The above Rate Format is to be strictly followed. In case a bidder is unable to quote the rate against any item, the rate should remain blank for the respective Serial No. But in no case the row against the said Serial No. should be deleted by the Bidder.
8. The cumulative price (for all items) will be considered for bidding and determining L-1 vendors.
9. Validity of the quotation will be at least 3(three) months from the closing date of the enquiry.
10. Sample must be attached with quotation in all possible cases.
11. Our enquiry no and date & work order no. and date must be quoted on all correspondences and those should be duly signed and sealed.
12. Bidders must as far as possible, arrange to supply the materials within the stipulated time mentioned in the purchase order. This delivery time must be strictly adhered to. Failure to supply within the specified time will lead to cancellation of the order without notice.
13. The University reserves the right to accept or reject any quotation in part or full without assigning any reason thereto.
14. The bidder must submit scanned copies of the following documents:

a. Certificate of Incorporation (in case of company) / partnership deed (in case of firm) etc.

b. Valid trade license

c. Copy of the PAN Certificate

d. GST Registration Certificate

15. In all cases of disputes, the decision of the University shall be final & binding on you.

By order